| PHASE |
TIMELINE |
INSTITUTION/AGENCY ACTION |
PSC ACTION |
| 1. Determining Eligibility |
1 yr. prior |
File
Intent to Seek Approval form. |
Acknowledge receipt of Intent form. |
| |
3 sem. prior |
Submit
Preconditions. |
Acknowledge receipt of Preconditions. |
| |
|
|
Review Preconditions for completeness; request additional information
as needed. |
| |
|
|
Distribute Preconditions to Precondition Audit Panel. |
| |
|
|
Notify institution/agency if eligibility status. |
| 2. Planning for Approval Review |
1 yr. prior |
Schedule
Technical Visit |
Conduct Technical Visit |
| |
6-8 months prior |
Submit
choices of dates for on-site review. |
Acknowledge receipt of dates. |
| |
|
|
Inform institution/agency of on-site review dates. |
| |
|
|
Secure BOE team chair for on-site review. |
| |
|
|
Recruit/confirm BOE team members for on-site review. |
| |
|
Acknowledge BOE team assignments. |
Notify institution/agency of BOE team membership. |
| |
|
Prepare
review budget |
|
| |
1 sem. prior
Either March 1st or August 1st |
Submit
Program Reports |
Review program reports for completeness; request additional information
as needed. |
| |
|
|
Distribute program reports to content review panel members. |
| |
|
|
Compile content review panel reports and distribute them to institution/agency
and BOE team members. |
| |
|
Plan
on-site visit logistics. |
|
| |
60 days prior |
Submit
Institutional Report |
Acknowledge receipt of Institutional Report. |
| 3. On-Site Review |
60 days prior |
Schedule
Pre-visit |
Attend Pre-visit. |
| |
|
Complete template |
Agree to template. |
| |
|
Set
up exhibit room and work spaces. |
|
| |
|
Assist BOE with interview schedule. |
Conduct interviews. |
| |
|
Schedule exit conference. |
Conduct exit conference. |
| |
|
Evaluate BOE teams |
Tabulate BOE team evaluations. |
| 4. PSC Approval |
30 days post |
|
Forward BOE report to institution/agency. |
| |
60 days post |
Submit
Rejoinder/ Acknowledgment Form to BOE Report to PSC |
Acknowledge receipt of Rejoinder. |
| |
|
|
Forward BOE report and Rejoinder to ERP. |
| |
|
Acknowledge ERP recommendation. |
Transmit ERP recommendation to institution/agency. |
| |
|
File exception if warranted. |
Accept exception. |
| |
|
|
Forward BOE report, Rejoinder, and any exceptions to the PSC. |
| |
|
|
PSC approval action. |
| |
|
Acknowledge PSC approval decision. |
Transmit PSC action letter to institution/agency. |
| |
|
|
Notify public of approval action. |
| 5. Annual Reporting |
Annually, June 9th |
Submit annual data report to PSC
|
Compile annual data report information. Forward to ERP. |
